Find how-to guides to create invoices, register in Ariba and more!

NiSource has implemented SAP Ariba for our suppliers to receive purchase orders and submit invoices electronically. If your company currently provides products or services to NiSource, please follow the instructions below to enable electronic transacting.

Benefits to Suppliers:

• Supplier self-service for items such as registration, updating company information and managing orders and payments
• Real-time Purchase Order delivery, which speeds the time to get the order to the supplier
• Invoice automation that reduces potential errors and labor costs for suppliers to invoice NiSource
• Improved invoice tracking
• Timely, predictable payments

Before Submitting a Request

Please check internally with your accounting department to determine if the company ALREADY uses Ariba to process documents with NiSource & Affiliates or other customers.  

Ariba Portal Users
The portal administrator will need to receive the initial registration request to link the correct portal with the NiSource profile.  (other users can be authorized once the correct portal has been linked)

Non-Portal Users
A sales representative CAN create the portal and complete the 1st stage of profile creation; HOWEVER, this person becomes the "administrator" of the portal.  To complete onboarding, the transactional questionnaire will need to be completed to create the accounting profile. (Sometimes companies prefer a specific team or person be the administrator and delegate permission to authorized users based on roles, please review portal design internally.)

NiSource - Supplier Information Portal
SAP Network Account Types
SAP FAQ - Enterprise vs. Standard

Self-Registration Request
Confirm correct contact to create supplier profile and submit the request using the Self Registration Request Form

Once approved, the Ariba Registration steps include: 

1. Registration
   Registration team will send the registration invitation request.  Follow the "click here" link and "create new" profile.  
   Supplier Job Aid - Supplier Registration
   
   
2. Portal Profile Creation
   SAP supplier portal profile creation. This sets up your company profile for the SAP Ariba Supplier Portal  
   **The person to complete registration will be the "portal administrator" and responsible for setting up PO routing, invoice routing, remit address as well as authorizing any new users and assigning permissions.  
   
   
3. Registration Questionnaire
   Complete the "Registration Questionnaire" to set up the NiSource Ariba SLP profile. This profile allows the supplier full control of their profile updates from within the portal.  This is also required to participate in bidding events, contract review, & questionnaire completion.    
   ** The registration questionnaire is also used to authorize new users to receive documents from NiSource. 
   NiSource Commodity Codes
   
   3a. Diversity Questionnaire
   If Supplier has notated being a Diverse Supplier on the registration questionnaire, a Diversity Questionnaire will also be sent for completion.  
   
   
4. Transactional Questionnaire
   Complete the "Transactional Questionnaire" to set up the NiSource PeopleSoft (accounting) profile. Completion of this questionnaire will create/integrate the supplier portal and NiSource SLP to allow for easier updates and process reporting.  
   **This document WILL NOT be routed for approval unless the registration & diversity (if applicable) are submitted.  Approval takes ~2 business days. 
   
   
5. Trading Relationship Request
   Accept the "Trading Relationship Request" to allow for POs & invoices to be processed through the portal.  
   **PO/invoice routing & remittances MUST be set by the Portal Administrator for documents to process.  
   Supplier Portal Management Guide  
   
   
6. Test Purchase Order Confirmation
   Confirm Test PO: A test PO for $0.01 will be sent to confirm system connection is correct as well as recipient permissions. If demonstration of how to confirm the PO & How to submit the invoice is needed, please Book time with Kymberly. 
   How to Submit an Invoice Online

Additional support and reference materials on transacting with NiSource via the Ariba Network is included below.

• NiSource Supplier Guide
• Supplier ACH Form
• Ariba Invoices
• Ariba Questionnaires
• Accepting a Customer Trading Relationship

Haven’t migrated to the Ariba Network yet?  See below for resources for submitting invoices to NiSource and using EDMonline. 

Questions?

If you still need assistance, please contact supplierregistration@nisource.com for further support.

Note: All contents on this page are subject to change. Please continue to check for the most up-to-date documents.